Style
The tone of a letter is probably the most important part of writing a good email. Try to fit it to her own tone. Just don’t forget she is really alive person on that end. If you remember this fact, then it would be easier for you to accomplish whatever you want with whomever she happens to be. Think of your recipient and write only the facts she needs to know for getting to know you. If you worry about tone, write just about things you are truly interested in. Keep the letter crisp and short. The key is to write honestly and simply, and if it can’t sound right, you’d better not send it at all.
Subject
Keep in mind that girls when looking through their emails most likely sort the messages by subject headings and delete boring-looking letters without bothering to open them. Create the subject line in such a way that she finds it interesting. It’s a good idea to make it related in some way to what she had posted earlier. Let her know you read her posts to the end and understood what she wanted to say. Don’t make it too long; keep it smart when you can. Don’t go for poking fun until you know her well enough, or she knows you well enough to understand that you’re being sarcastic. In one word – use your head.
Paragraphs
The common rule is to skip lines between paragraphs. Also try to limit your text to five to ten lines for each paragraph. The additional space affects your readers’ eyes with the ease, so your message will most likely feel more impressive.
Line Length
A good thing to take into account is that not all the software handles letters identically. Those posts that look ideal on your screen can arrive absolutely jumbled on hers. The way to avoid it is simple – limit your line length to sixty-five characters. In order to do that, press “return” after every ten words, if your email software doesn’t wrap the text of the message automatically.
Length
Do you often run into conversations when there’s a very good point made by someone, but after a while the subject is completely lost and the talk now has nothing to do with that point? Usually people wish this thing was on a tape, thus allowing you to stop listening and move on to the next one without the necessity to waste your time on a bunch of nonsense. Regarding email the reader probably will simply move on to the next letter.
Limit your message to one or two screens of text. If you fail, make sure you’re only telling as much as you must to get her catch the point, and nothing more. Always stay on the topic – if you can’t, then you’d better end. Keep in mind that your audience is not captive.
Quoting
If you need to make a reference for your reply, you have to cite a fragment of text from your reader’s previous post. Make sure you quote accurately, otherwise you will get complaints. Remember to quote only as much message as you need to make a point.
